SGS 53rd Annual Scientific Meeting Terms and Conditions

1. Registration

Registrations are only accepted if the online registration form has been successfully submitted. No registration form is accepted unless accompanied by full payment.

2. Security

When registering through the internet, your personal and payment details are secured and encrypted. The latest encrypting techniques available are used for data transfer.

3. Confirmation / Payment Obligation

As soon as you have finished your personal registration process for the 2027 SGS Annual Scientific Meeting by clicking the "Register Now" button, you enter into a binding agreement with the organization of this meeting. As a result, you accept the payment obligation and the term of payment that comes along with this agreement. Your registration will be confirmed by e-mail, giving you an overview of the personal details as filled in by you during the registration process. If you select to pay your registration fee by bank transfer or check, you will receive your invoice attached to your confirmation e-mail. A final e-mail will be sent to you once your payment has been received. Should you fail to meet the term of payment that is applicable to your registration category (early fee or regular fee), the organization is entitled to raise your registration fee to the next category (from early fee to regular fee). If the organization has not received your payment before the start of the meeting, entry to the meeting may be refused without your payment obligation being waived.

4. Correspondence Address

For all correspondence regarding the meeting, the organization will use the e- mail address provided by you during the registration process.

5. Communications

By registering for this meeting, the participants agree to receive future communications from SGS. Individuals who wish to opt out of receiving future communications must provide written notice to SGS at info@sgsonline.org.

6. Liability

In registering for the meeting, the participants agree that neither the SGS Board of Directors, Status Plus nor the Scientific Program Committee or any of their officers, agents, employees, or representatives assume any liability whatsoever.

7. Insurance

Participants are strongly advised to arrange their own travel, health, and cancellation insurance in the unfortunate case of having to cancel their meeting participation and/or travel and/or hotel accommodation due to illness or other (personal) circumstances.

8. Communicable Diseases

By registering for this meeting, the participants acknowledge the inherent risk of exposure to communicable diseases, such as COVID-19, that exists in any public space where people are present. By attending the SGS Annual Scientific Meeting, participants and any guests voluntarily assume all risks related to exposure and agree not to hold SGS, Signia by Hilton La Cantera Resort & Spa, or any of their affiliates, directors, officers, employees, agents, contractors, or volunteers liable for any illness or injury.

9. Photography / Filming/ Image Use Policy

SGS reserves the right to use any images, in any media, captured at the meeting and related events, for promotional activities of future SGS activities in general. Individuals who do not wish to have their likeness, in any medium, used by SGS, must provide written notice to info@sgsonline.org.

10. Attendee List

For this meeting, an app is available that will contain an attendee list with personal details of everyone who has registered for the meeting. The attendee list is accessible to all meeting attendees, including industry representatives. The attendee list may be shared with the official meeting hotel, Signia by Hilton La Cantera Resort & Spa, if deemed necessary.

11. Industry Sponsored Sessions

Due to compliance regulations, your first name, last name, and email address (email address only of non-EU participants) will be shared with sponsored session organizers if you attended an industry sponsored session.

12. Exhibitors

Your first name, last name, and email address (email address only of non-EU participants) will be shared with exhibitors if you visit their booth.

13. Currency

All amounts are stated in US dollars (USD) and must be paid and/or will be collected in USD.

14. Pending Amounts

Any differences (appearing from incorrect application and/or past deadlines) in registration fees will be collected on-site during the meeting.

15. Payment Onsite

Onsite payments can be made either in cash (exact amounts only) or by using a valid Debit or Credit Card.

16. Cancellation Policy

Cancellation of your registration and refund requests for registration fees must be submitted in writing to the SGS Office before January 25, 2027. All refund requests will be subject to a USD 100.00 processing fee. No refunds will be made on/after January 25, 2027.